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Customer Service/FAQs

Please see our most frequently asked questions below, or contact us directly at:

By Phone : 1 800 1511 in Vietnam , or +84 4 9263424 outside of Vietnam

Customer Service hours: Monday – Friday 8:00 am – 6:00 pm
  Saturday 8:30 am – 12:00 am
  We will be expanding our hours of operation shortly for your convenience.

By Email:

Office Address:

  • 94 Ma May Street, 6th Floor, Hoan Kiem District, Hanoi
 


Frequently Asked Questions

 Flights

 

How can I book a domestic airline flight?
How can I book an international airline flight?
What happens if I make a booking and then do not confirm or pay?
What if need to cancel or change my itinerary?
How can I pay?
When do I need to pay?
Do you have electronic tickets?
How can I receive delivery of a paper airline ticket?
Why are the prices not guaranteed for my booked air itinerary?
I just received my ticket and there is a problem with it. What should I do?


Hotels
 

How can I book a hotel room?
How can I pay?
When do I need to pay? Do I need to pay in advance or can I pay at hotel?
How do I receive hotel confirmation?
What if need to cancel or change my reservation?
What does your hotel price include?
Can I always get the hotel room I want?


Tours

 

How can I trust the quality of the tours that I buy from iViVu?
How do I book and pay for a tour?
What if need to cancel or change my itinerary?
Do you offer longer or more customized tours?
Can I find cheaper prices if I wait and book directly when in country?
What if I have special needs for the tour?
What if I have problems with the tours or tour companies?


Package

 

What does this package include?
How long is this package valid for?
The price is for one person traveling in a group of 2, can I travel alone with this package?
What is the maximum stay for this package? Can I extend my stay?
Is the price cheaper if I use the air ticket only?
Does sightseeing or meals or tour guide included?
Can I upgrade the package to 4 star hotel and business class air ticket?
How long before departure do I have to pay for the package?
How long do I have to wait for confirmation of my booking?
Can I change the travel dates after issuing the tickets and hotel vouchers?
Can I get the package refunded if I cancel my trip after issuing the package?


Payment

 

Which payment methods do you accept?
Which credit card do you accept?
Can I make payment for someone else using a credit card?
What currency are your prices displayed in?


Delivery

 

What methods do you offer for delivery of paper airline tickets, and what are the charges for delivery?


Other

 

Can I make a reservation for someone else?
How do I know my reservation is confirmed?
I am not ready to book right now, what should I do?


Flights

How can I book a domestic airline flight?                                                                                                                       Top

To search for domestic tickets within Vietnam , please select the destination city, arrival city, the dates and whether it is one-way or a return ticket. Then, please select from the available price and schedule options and proceed to bookings.

Currently, we cannot check availability of these flights online. To inquire about a flight, please either book the flight with payment information and we will wait to charge you until after the flight has been confirmed, or inquire online with customer service at Inquire Now, by email at info@ivivu.com , or by phone at 1 800 1511 in Vietnam, or +84 4 926 3424 outside of Vietnam
.


How can I book an international airline flight?                                                                                                             Top

Currently we do not have a search for international flights (coming soon!), but we do list promotional rates for flights originating in Vietnam .

To book one of these promotions or inquire about other international flights originating in Vietnam,please contact the Customer service team at Inquire Now, by email at info@ivivu.com , or by phone at 1 800 1511 in Vietnam, or +84 4 926 3424 outside of Vietnam


How can I pay ?                                                                                                                                                                  Top

Customers within Vietnam:

For customers within Vietnam, we accept payment by cash, credit card and bank transfer.

Cash: We can receive cash payment either advance in our office or in person upon delivery.

Bank transfer: Bank transfers can be made from a bank account within Vietnam.  We will provide you with our banking details at the time of confirmation of the booking.

Credit Card: We can accept payment by credit in advance by online payment link or at the time of delivery by imprint method.  For your protection, in either case, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) at the time of delivery.  We will inform you in advance of purchase of any credit card fees that may apply.
 
Customers outside Vietnam:

For customers outside Vietnam who purchase services prior to arrival in Vietnam, we can only accept payment by credit card and Western Union; we cannot accept cash at the time of a later delivery.

Credit Card: You can purchase directly on our website, or we can provide you with a secure link after the services have been confirmed.  In both ways, we will only proceed with the payment after reconfirming with you.  For your protection, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) upon delivery or send us a proof of ID if no delivery is required.  We will inform you in advance of purchase of any credit card fees that may apply.

Bank transfer: Bank transfers can be made from your bank account abroad.  We will provide you with our banking details at the time of confirmation of the booking.

 Western Union:  We can accept payment through any banks worldwide using Western Union service.  We will send you our receipt details and then will need the control number from you in order to finalize the receipt of payment.


When do I need to pay?                                                                                                                                                  Top

All airline tickets must be paid for before or at the time of delivery of the ticket.

Some airline carriers allow us to hold bookings for a limited period of time before paying for the ticket and issuing it. 

Your credit card will not be billed until after we confirm availability of the flights and confirm that you would like to purchase and issue the ticket.


What if need to cancel or change my itinerary?                                                                                                       Top

If you need to make changes or cancel your itinerary, please contact a customer service representative directly by phone if less than 24 hours in advance and by email or phone if more than 24 hours in advance.Charges will depend on the policies of the airline with which you are booked. We will inform the cancellation policy of the airline before you purchase your tickets.


Do you have electronic air tickets?                                                                                                                             Top

Very few of the airlines in Vietnam offer electronic ticket. If an electronic ticket is available, we will issue an electronic ticket instead of a paper ticket, unless a paper ticket is specifically requested by the customer. Electronic tickets will be emailed or faxed to the customer.


How can I receive delivery of a paper airline ticket?                                                                                           Top

The method and cost of delivery of ticket will depend on your location and your preferences.

  •  For customers in Hanoi and Ho Chi Minh City, we offer free delivery of your tickets to your local residence or office address.
  •   For customers in Vietnam but outside of Hanoi or Ho Chi Minh City, tickets will be delivered by EMS at the customer’s expense.
  •  For customers outside Vietnam, tickets can be purchased in advance and held for delivery later to a hotel or resort or can be shipped internationally at the time of purchase. For delayed delivery to a hotel or resort, a charge of $5.00 per delivery will apply. International shipping is available by Federal Express, DHL or a local provider within Vietnam at the customer’s choice, and all shipping fees will be paid by the customer.

Why are the prices not guaranteed for my booked air itinerary?                                                                          Top

The airline reserve the rights to change the fares at any time, and taxes and airport fees can also be changed at any time. We will inform you of the fare at the time that you inquire about the booking, but the fare is not guaranteed until the time that you issue the ticket.


I just received my ticket and there is a problem with it. What should I do?                                                       Top

Please contact the customer service team immediately. If your flight is less than 48 hours from the time that you receive the ticket, please contact a customer service representative directly by phone at 1 800 1511 in Vietnam , or +84 4 926 3424 outside of Vietnam . If the flight is more than 48 hours from the time that you receive the ticket, please contact us by phone or email at info@ivivu.com .


What happens if I make a booking and then do not confirm or pay?                                                                   Top

When you make an airline booking, we can hold the booking for a limited period of time, which depends on the availability of the flight and the airline. If we have not received confirmation from you after two emails or faxes, we will automatically cancel the booking.

If you confirm the booking but arrange to issue and pay the ticket later, we will inform you of the deadline for payment. If you do not make payment before this deadline, the booking will be automatically cancelled

Hotel Reservations

How can I book a hotel room?                                                                                                                                     Top

Simply select the hotel in which you would like to stay (or email or call us with your requests and we will make recommendations). Once you have selected a hotel, proceed with “Book Now” and please fill out all customer and payment information, as well as any special requests.

We will confirm the availability of the hotel.


How can I pay?                                                                                                                                                              Top

Customers within Vietnam:

For customers within Vietnam, we accept payment by cash, credit card and bank transfer.

Cash: We can receive cash payment either advance in our office or in person upon delivery.

Bank transfer: Bank transfers can be made from a bank account within Vietnam.  We will provide you with our banking details at the time of confirmation of the booking.

Credit Card: We can accept payment by credit in advance by online payment link or at the time of delivery by imprint method.  For your protection, in either case, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) at the time of delivery.  We will inform you in advance of purchase of any credit card fees that may apply.
 
Customers outside Vietnam:

For customers outside Vietnam who purchase services prior to arrival in Vietnam, we can only accept payment by credit card and Western Union; we cannot accept cash at the time of a later delivery.

Credit Card: You can purchase directly on our website, or we can provide you with a secure link after the services have been confirmed.  In both ways, we will only proceed with the payment after reconfirming with you.  For your protection, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) upon delivery or send us a proof of ID if no delivery is required.  We will inform you in advance of purchase of any credit card fees that may apply.

Bank transfer: Bank transfers can be made from your bank account abroad.  We will provide you with our banking details at the time of confirmation of the booking.

 Western Union:  We can accept payment through any banks worldwide using Western Union service.  We will send you our receipt details and then will need the control number from you in order to finalize the receipt of payment.


When do I need to pay? Do I need to pay in advance or can I pay at hotel?                                                      Top

 Unfortunately, at this time, we do not offer the ability to pay at the hotel. All hotel reservations must be paid in advance and immediately after booking the hotel. We cannot hold hotel bookings without payment.

If you are paying by credit card online, your credit card will not be billed until after we confirm the availability of the hotel.

If you would prefer to pay by cash or bank transfer within Vietnam, we will confirm the availability of the hotel with you and make arrangements for payment.


What if need to cancel or change my reservation?                                                                                               Top

If you need to make changes or cancel your itinerary, please contact a customer service representative directly by phone at 1 800 1511in Vietnam , or +84 4 926 3424 outside of Vietnam if less than 48 hours in advance, or by phone or email at info@ivivu.com if more than 48 hours in advance.

Charges will depend on the policies of the hotel.

How do I receive the hotel confirmation?                                                                                                                    Top

After we have confirmed the availability of the hotel, we will fax or email you final confirmation. No delivery is needed.


What does your hotel price include?                                                                                                                            Top

The hotel prices on our website include all tax and service charge. However room rate may include or exclude breakfast depending on hotel policy.


Can I always get the hotel room I want?                                                                                                                     Top

We always try our best to satisfy your requirement. But we cannot guarantee the availably of all hotel rooms, especially in the high seasons or the time when special events happen.


Other


Can I make a reservation for someone else?
                                                                                                            Top

Yes, you can make a reservation for someone else. Simply fill in the name of the guest for the booking and your contact details. You can also pay by cash or bank transfer for someone else. However, you cannot make a payment for someone else using credit card. The name on the credit card must match the name of the guest.


How do I know my reservation is confirmed?                                                                                                           Top

After you make an online booking, we will follow up with you to confirm availability and confirm the booking. Your reservation is not confirmed until you receive this follow-up email or fax.


I am not ready to book right now, what should I do?                                                                                                Top

For flights, you can make a booking and then we can hold the booking for a limited period of time until you are ready to purchase and issue the ticket. When you make a booking, we will inform you of the amount of time until the ticket must be issued since this timeframe varies by airline.

For hotels, in order to make a booking and hold a room, you must confirm and pay immediately. Unfortunately, we cannot hold a hotel booking for you without payment.



Tours


How can I trust the quality of the tours that I buy from iViVu?
                                                                             Top

iViVu is a tour marketplace, not a tour operator, so we do not directly provide the tours on our website. Instead, we have hand-selected for you a range of tours offered by the best tour operators in Vietnam, Cambodia and Laos.

We only use tour operators with established operations and strong reputations, and we continue to get feedback from customers to ensure quality.


How do I book and pay for a tour?                                                                                                                              Top

Once you have found a tour that you would like to book, please click on “Book Now” and fill in your booking details (the dates that you would like to go, the number of people, any special requests). Once we confirm the availability, we will send you an email to confirm and a link for secure online credit card payment.

If you would like to pay by a method other than credit card (cash or bank transfer), please inquire with us directly.


What if need to cancel or change my itinerary?                                                                                                       Top

Many of our tour operators will allow you to change your dates, if needed, at no additional cost as long as you give sufficient advance notice and availability exists.

Cancellations of the tours usually involve a cancellation fee, which depends on how far in advance that you cancel.

For each tour, the cancellation and change policies depend on the tour operator that is providing the tour. Please inquire directly for the change or cancellation policy for any particular tour


Do you offer longer or more customized tours?                                                                                                     Top

Our focus is short tours – from a half-day trip up to 3 or 4 days – that can be booked easily with little customization

While many of the tours on our website are group tours that cannot be changed or customized, other tours are samples of what can be provided by our travel partners and can be changed or customized for your needs

If you have questions about a particular tour or would like a longer or more customized tour, please contact us at info@ivivu.com , and we can put you in touch with one of our recommended tour partners


Can I find cheaper prices if I wait and book directly when in country?                                                              Top

In Vietnam, there are a range of budget tour operators that compete with bargain bottom-dollar prices, so you can always find a better price for any of these tours.

At iViVu, however, we believe that it is important that you have a good experience, and so we have only selected tours from the most trusted tour operators that we know we can count on for their quality and reliability

For all of the tours that we offer, the prices on our website are the same prices that you will get booking directly with the company in country.


What if I have special needs for the tour?                                                                                                               Top

If you have special requirements – for example, if you have a large group or young children, if you are handicapped or have physical limitations, if you have special transportation needs, or if you are vegetarian or have other food allergies – please let us know, and we can work with both you and the tour operator to ensure that we can meet your needs


What if I have problems with the tours or tour companies?                                                                               Top

We have selected the best tour operators in Vietnam, Cambodia and Laos, and we continue to gather feedback from customers in order to review the quality of these tours, in order to keep problems and issues to a minimum.

If you have a complaint or issue with a tour that you purchase from us, however, we encourage you to bring it to our attention as quickly as possible so that we can work with both you and the tour operator to address your issue or concern. directly.


Packages


What does this package include?
                                                                                                                               Top

Our package normally includes return air tickets, hotel accommodation for 1 or 2 nights and return airport-hotel transfers in the destination city.


How long is this package valid for?                                                                                                                              Top

Please refer to the validity dates of each specific package and please note that the validity dates are usually for a short time with restrictions on ticket issuing deadline and travel period.


The price is for one person traveling in a group of 2, can I travel alone with this package?                           Top

Yes, but the price for one single person is higher


What is the maximum stay for this package? Can I extend my stay?                                                                    Top

Normally, the maximum stay for our packages is from 7-14 days so yes, you can definitely extend your stay. Extra night surcharges are specified in each package.


Is the price cheaper if I use the air ticket only?                                                                                                         Top

No, the price is still the same even if you won’t use the hotel.


Does sightseeing or meals or tour guide included?                                                                                               Top

No, our flight + hotel packages does not include sightseeing or meals or tour guide


Can I upgrade the package to 4 star hotel and business class air ticket?                                                          Top

Yes, you can upgrade you hotel to a 4 star hotel with a surcharge depending on the hotel. And you can also upgrade the whole package to business class.


How long before departure do I have to pay for the package?                                                                              Top

Our package usually requires 3-9 days advance purchase.


How long do I have to wait for confirmation of my booking?                                                                               Top

The confirmation for the air ticket can be informed immediately, however, the hotel confirmation has to wait on the airlines and the waiting time may vary from 3 days or more depending on the airline


Can I change the travel dates after issuing the tickets and hotel vouchers?                                                   Top

Packages usually have certain restrictions and date change may be subject to charges or even not permitted.


Can I get the package refunded if I cancel my trip after issuing the package?                                                 Top

It depends on the conditions of the packages that are given by the airline, however, the refund may be subject to refund fee or even not permitted.



Payment


Can I make payment for someone else using a credit card?
                                                                             Top

No, you cannot make a payment for someone else using credit card. The name on the credit card must match the name of the guest.


What currency are your prices displayed in?                                                                                                          Top

Unless marked clearly otherwise, all of the prices displayed on our website are in USD

Please note, however, that all payments made by credit card will be billed under the name “Travellers at Work”, our Australian credit card processor, and will billed on the credit card in Australian dollar (AUD) equivalent.


Which credit cards do you accept?                                                                                                                                Top

At this time we accept payment by Mastercard, Visa and American Express.


Which payment methods do you accept?                                                                                                                 Top

Customers within Vietnam:

For customers within Vietnam, we accept payment by cash, credit card and bank transfer.

Cash: We can receive cash payment either advance in our office or in person upon delivery.

Bank transfer: Bank transfers can be made from a bank account within Vietnam.  We will provide you with our banking details at the time of confirmation of the booking.

Credit Card: We can accept payment by credit in advance by online payment link or at the time of delivery by imprint method.  For your protection, in either case, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) at the time of delivery.  We will inform you in advance of purchase of any credit card fees that may apply.
 
Customers outside Vietnam:

For customers outside Vietnam who purchase services prior to arrival in Vietnam, we can only accept payment by credit card and Western Union; we cannot accept cash at the time of a later delivery.

Credit Card: You can purchase directly on our website, or we can provide you with a secure link after the services have been confirmed.  In both ways, we will only proceed with the payment after reconfirming with you.  For your protection, we will need you to sign the receipt of the credit card payment and verify with a legal identification (e.g. passport, drivers license) upon delivery or send us a proof of ID if no delivery is required.  We will inform you in advance of purchase of any credit card fees that may apply.

Bank transfer: Bank transfers can be made from your bank account abroad.  We will provide you with our banking details at the time of confirmation of the booking.

 Western Union:  We can accept payment through any banks worldwide using Western Union service.  We will send you our receipt details and then will need the control number from you in order to finalize the receipt of payment.



Delivery


What methods do you offer for delivery of paper airline tickets, and what are the charges for delivery?    Top

The method and cost of delivery of ticket will depend on your location and your preferences.

  • For customers in Hanoi and Ho Chi Minh City, we offer free delivery of your tickets to your local residence or office address
  • For customers in Vietnam but outside of Hanoi or Ho Chi Minh City, tickets will be delivered by EMS at the customer’s expense. 

For customers outside Vietnam, tickets can be purchased in advance and held for delivery later to a hotel or resort or can be shipped internationally at the time of purchase.  For delayed delivery to a hotel or resort, a charge of $5.00 per delivery will apply.  International shipping is available by Federal Express, DHL or a local provider within Vietnam at the customer’s choice, and all shipping fees will be paid by the customer.

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